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Zap Attachment Viewer
View/Preview all attachments (from notes, emails, portal comments) within form for a single record + New functionality (Released: July 2025): view/download/delete email attachments in global view for all records!
Zap Attachment Viewer offers 2 major functionalities:
– Single Record View: Here we display all attachments from notes, emails and portal comments together for a particular record. The attachments can be displayed from current as well as related records.
– Global View: Here, you can view all email attachments together, which can be filtered by date, size, related table. (Use-case: Filter-out higher size email attachments and delete them (while retaining the original emails))
Works With:
Recent Updates
Global View for Email Attachments:
- Admin can view all email attachments at one-place (for all records).
- Attachments can be filtered by date, size, owner, file type.
- Attachments can be deleted without the need to delete email records
(pls note that out-of-box, dynamics does not have ability to display all email attachments together. Further dynamics does not allow deleting individual email attachments exclusively… however this can be done easily using Zap Attachment Viewer App)
Pin Important Attachments
Users can pin important attachments, so that they appear in the top of the list.
Product Features – Single Record View
Detailed View – with additional details (like Notes Title, Email Subject, Recipient [From/To], Email Status [Sent / Received])
Attachment Viewer consolidates the attachments from notes, tracked emails as well as portal comments in to one single place. This is shown in a nice tabular view where you could easily sort and filter! All relevant details regarding the attachments & its source are also displayed.Gallery View – with Zoom-In / Zoom-Out Image Capability
A gallery view of all attachments with carousal like scrolling for easy preview of the image attachments. We have now added the image Zoom-In / Zoom-Out capability (released in Jan 24 build)Hyperlink to source record
Direct hyperlink to Notes / Email / Portal Comment record provided from both detailed as well as gallery viewView Attachments from not only current but also Related Entities
Suppose you have Support Contract or other important documents saved in the Account record. Wouldn’t it be better to offer the agents an easy way to view those documents from within the Case?
Zap Attachment Viewer allows you to view not only the attachments from notes & emails of Case record but also their parent account record.Rename Attachment File Name & Notes Title easily
You can now rename attachment file name (which have been added to notes) and notes title without the need to open each note record.Delete unwanted attachments easily
Ability to select and delete multiple unwanted attachments (from notes) easily – of course controlled by Dynamics 365 permissions.Pin Important Attachments
Users can pin important attachments, so that they appear in the top of the list.1-Click Actions – to boost productivity
Below 1-Click actions have been provided: Select single / multiple attachments and perform below actions:- Attach to Email
- Attach to a new Note
- Zip & Download
- Zip & Attach to Email
- Zip & Attach to a new Note
Preview Attachments
Preview attachment without the need to download them. Further you also have the ability to resize the preview to full screen! To preview attachment… click on the filename.
Please note that only files of type: image, pdf, text can be previewed.Drag and Drop
Easily upload multiple files using Drag-and-drop to notes of any entity record.
Product Features – Global View (released July 2025)
Filter email attachments by: Size, Date, File-Type, Related Table
Global attachments view provides ability to filter email attachments easily using multiple parameters.Delete email attachments
You can delete multiple email attachments in bulk without the need to delete the email records.Download email attachments (as a Zip file optionally)
You can download selected email attachments. Further you could have them attached to a new email too!
General FAQ
Yes, all our Zap Apps come with a 15-day trial. Please note that there is no functional difference between trial and licensed version.
Download and install the app solution file. Browse to Zap Apps >> Zap License to open the license registeration page (Refresh the page, if “Zap Apps” is not visible in sitemap). Fill-in the details and click “Register” button.
This will automatically start your 15-day trial. Feel free to email support@zapobjects.com if you have any questions.
You can purhcase any of Zap Apps from our online store. If you have already taken the trial then just let us know your CRM organization name and we will activate the trial to paid license online (no need to uninstall and reinstall the solution).
If you have not yet installed the solution in production then proceed with installation and registeration… once done let us know the CRM organization name.
All our apps are licensed by user-tier which is based on the total number of enabled CRM Users. To find the enabled CRM users, browse to Settings >> Security >> Users and change the view to Enabled Users.
Zap Objects offers few apps as free for commercial use. In-order to get your free license, register the license profile online. (Refer licensing KB articles for more info)
Zap Attachment Viewer FAQ
Feature Highlight #1: View Attachments list in Details View with additional details (like Notes Title, Email Subject, Recipient [From/To], Email Status [Sent / Received] ) with direct hyperlink to source.
Feature Highlight #2: Preview Attachments list in Gallery View with ability to filter attachments by particular email record
Feature Highlight #3: Ability to Zoom-In / Zoom-Out Images
Feature Highlight #4: 1-Click Actions: Download, Attach to New Email, Attach to New Note, Zip & Download, Zip & Attach to New Email, Zip & Attach to New Note
Feature Highlight #5: Ability to rename notes title and file names easily on-the-fly!
Feature Highlight #6: Optimize Database Storage by deleting unwanted attachments on-the-fly!
Feature Highlight #7: Ability to view attachments even from related entities (e.g. you could view attachments from Case.Customer(Account) within the Case form)
Feature Highlight #8: Easily upload files to Notes by Drag-and-Drop
Feature Highlight #9: Preview PDF files without the need to Download
Feature Highlight #10: View ALL Email Attachments together (Global View)
Related Blog Posts
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